Accounts Receivable & Bookkeeping Specialist

Work Schedule:
Flexible schedule but with some overlap with UK business hours for communication
20 hours per week
Client time zone: UK Time (London)
Client Overview:
A fast-growing photography business operating multiple studio locations with a large team supporting creative and operational functions. The company is expanding while implementing new systems, financial workflows, and operational efficiencies across its studios. The organisation operates in a fast-paced, creative environment where structured financial and administrative support is essential to maintaining smooth business operations.

Job Description:
You will play a critical role in supporting financial and administrative operations across multiple studio locations. This position combines bookkeeping accuracy with operational administrative support, ensuring financial records remain organised, payments are properly tracked, and CRM-driven workflows function efficiently.

This role is ideal for a highly detail-oriented bookkeeping professional who enjoys structured financial processes while supporting broader operational tasks. You will work closely with leadership to maintain accurate financial reporting and support the daily back-office functions that allow creative teams to focus on client delivery.

Responsibilities:
Bookkeeping & Financial Record Management
Manually enter monthly payments against invoices within the company finance system
Perform data entry and reconciliation of payment deposits across multiple platforms including GoCardless, Buyline, Teya, Stripe, and debt collection providers within QuickBooks Online (QBO)
Match deposits to bank transactions and ensure missing payments are identified and recorded
Monitor undeposited funds and perform periodic checks within QBO
Categorise receipts within DEXT and match transactions accurately within banking records
Source and collect missing receipts from bank accounts and company cards
Assist with final reconciliation preparation and support financial data validation
Accounts Receivable & Debt Management
Process debt collection entries for agencies, including DCBL, Step Change, and other recovery providers
Review overdue invoices, investigate discrepancies, and coordinate resolution with internal staff via communication platforms
Run failed payment and cancelled mandate reports for GoCardless across multiple studio locations
Support automation processes designed to recover outstanding customer payments
Maintain updated customer financial records and ensure CRM triggers function correctly
Administrative & Operational Support
Download, maintain, and organise spreadsheets related to customer debt management and payment tracking
Update financial tracking sheets, including Buyline reporting and decline management workflows
Process refund requests and manage refund pipelines within CRM systems
Perform daily administrative tasks involving database updates, spreadsheets, and operational tracking systems
Support ad-hoc administrative and operational projects during lower workload periods
Documentation & Workflow Support
Maintain organised financial records and documentation systems
Ensure timely completion of daily assigned tasks and reporting cycles
Assist leadership with workflow improvements and financial tracking processes
Requirements:
Minimum 3 years of bookkeeping experience, preferably supporting UK-based companies
Strong hands-on experience with QuickBooks Online (QBO)
Experience working with payment processors and reconciliation workflows
Strong spreadsheet and data entry skills
Excellent attention to detail and organisational ability
Ability to work independently in a remote environment
Strong English communication skills
Comfortable learning new accounting platforms, CRM systems, and operational databases
Highly Regarded Skills & Experience:
Experience working with DEXT or similar receipt management platforms
Familiarity with GoCardless, Stripe, Buyline, or similar payment automation systems
Experience supporting multi-location or multi-entity business accounting
Experience working with CRM-driven financial automation workflows
Experience supporting creative or service-based businesses
Why Join This Team?
Flexible working hours allow you to structure your schedule around daily deliverables
Work with a rapidly growing creative business operating multiple studio locations
Varied role combining bookkeeping precision with operational support
Supportive leadership focused on efficiency and process improvement
Opportunity to expand responsibilities as the business continues to scale
Independent Contractor Perks: