Accounts Payable / Receivable and Administrative Specialist

Role Name: Administrative Specialist – Accounts Payable & Receivable

Schedule: 20h per week – Flexible within GMT business hours

Client Timezone: UK Time (London)

Client Overview: A successful health and wellness company serving women through pregnancy and postpartum recovery, with strong wholesale partnerships across major UK retailers including supermarket chains. Founded by an NHS-registered midwife, they’ve built a stable, profitable business over 10+ years with both direct-to-consumer and retail distribution channels. The company values organized, process-driven operations that support their continued growth.

Job Description: You’ll handle essential financial administrative tasks that keep a growing business running smoothly, working directly with supplier invoices and wholesale customer billing. This role is perfect for someone who enjoys organized, detail-oriented work and wants to contribute to a business making a meaningful impact in women’s health. You’ll work alongside an experienced accountant who provides guidance while you manage the day-to-day administrative aspects of accounts management.

Responsibilities:

Process and accurately code supplier invoices to the appropriate chart of accounts
Manage approval workflows for invoice processing and payment authorization
Generate invoices for wholesale customers, including major UK retail chains
Handle accounts payable administrative tasks with attention to detail
Manage accounts receivable processes for wholesale and retail partnerships
Maintain organized records of all financial transactions and communications
Support general administrative tasks as business needs arise
Requirements:

Strong organizational skills and exceptional attention to detail
Experience with Xero is essential as this is the accounting system we use.
Experience with invoice handling systems is essential (HubDoc is preferred as this is what we use).
Basic understanding of accounting principles and chart of accounts structure
Experience with invoice processing, coding, and approval workflows
Professional communication skills for supplier and customer interactions
Proficiency with accounting software or a strong willingness to learn new systems
Bonus if you have experience with wholesale or retail invoicing processes
It helps if you’re familiar with UK business practices and VAT requirements
Why Join This Team?:

Work remotely with flexible part-time hours that fit your schedule
Join a stable, profitable business with established processes and clear guidance
Work directly with an experienced accountant who provides mentorship and support
Handle meaningful work that supports a business helping women’s health and wellness
Opportunity for additional hours and responsibilities as the business grows
Be part of a small team where your contributions directly impact business operations
Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job

If you are looking for flexible remote work Specially foreigners, we encourage you to apply.