Work Schedule:

• Flexible schedule but with some overlap with UK business hours for communication
• 20 hours per week
• Client time zone: UK Time (London)

Client Overview:

A fast-growing photography business operating multiple studio locations with a large team supporting creative and operational functions. The company is expanding while implementing new systems, financial workflows, and operational efficiencies across its studios. The organisation operates in a fast-paced, creative environment where structured financial and administrative support is essential to maintaining smooth business operations.

Job Description:

You will play a critical role in supporting financial and administrative operations across multiple studio locations. This position combines bookkeeping accuracy with operational administrative support, ensuring financial records remain organised, payments are properly tracked, and CRM-driven workflows function efficiently.

This role is ideal for a highly detail-oriented bookkeeping professional who enjoys structured financial processes while supporting broader operational tasks. You will work closely with leadership to maintain accurate financial reporting and support the daily back-office functions that allow creative teams to focus on client delivery.

Responsibilities:

Bookkeeping & Financial Record Management

• Manually enter monthly payments against invoices within the company finance system
• Perform data entry and reconciliation of payment deposits across multiple platforms including GoCardless, Buyline, Teya, Stripe, and debt collection providers within QuickBooks Online (QBO)
• Match deposits to bank transactions and ensure missing payments are identified and recorded
• Monitor undeposited funds and perform periodic checks within QBO
• Categorise receipts within DEXT and match transactions accurately within banking records
• Source and collect missing receipts from bank accounts and company cards
• Assist with final reconciliation preparation and support financial data validation

Accounts Receivable & Debt Management

• Process debt collection entries for agencies, including DCBL, Step Change, and other recovery providers
• Review overdue invoices, investigate discrepancies, and coordinate resolution with internal staff via communication platforms
• Run failed payment and cancelled mandate reports for GoCardless across multiple studio locations
• Support automation processes designed to recover outstanding customer payments
• Maintain updated customer financial records and ensure CRM triggers function correctly

Administrative & Operational Support

• Download, maintain, and organise spreadsheets related to customer debt management and payment tracking
• Update financial tracking sheets, including Buyline reporting and decline management workflows
• Process refund requests and manage refund pipelines within CRM systems
• Perform daily administrative tasks involving database updates, spreadsheets, and operational tracking systems
• Support ad-hoc administrative and operational projects during lower workload periods

Documentation & Workflow Support

Requirements:

• Minimum 3 years of bookkeeping experience, preferably supporting UK-based companies
• Strong hands-on experience with QuickBooks Online (QBO)
• Experience working with payment processors and reconciliation workflows
• Strong spreadsheet and data entry skills
• Excellent attention to detail and organisational ability
• Ability to work independently in a remote environment
• Strong English communication skills
• Comfortable learning new accounting platforms, CRM systems, and operational databases

Highly Regarded Skills & Experience:

• Experience working with DEXT or similar receipt management platforms
• Familiarity with GoCardless, Stripe, Buyline, or similar payment automation systems
• Experience supporting multi-location or multi-entity business accounting
• Experience working with CRM-driven financial automation workflows
• Experience supporting creative or service-based businesses

Why Join This Team?

• Flexible working hours allow you to structure your schedule around daily deliverables
• Work with a rapidly growing creative business operating multiple studio locations
• Varied role combining bookkeeping precision with operational support
• Supportive leadership focused on efficiency and process improvement
• Opportunity to expand responsibilities as the business continues to scale

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

If you are looking for flexible remote work Specially foreigners, we encourage you to apply.