adminPublic Health Institute (PHI) is one of the largest nonprofit public health organizations in the United States, dedicated to improving health, well-being, and quality of life across communities locally and globally. Recognized among the “Best Non-Profit Organizations to Work For” by the Non-Profit Times, PHI continues to lead innovative initiatives focused on public health advancement, healthcare accessibility, and social equity.
The organization is currently hiring for a Bridge Operations Administrative Assistant to support the growing operations of its Bridge program.
Job Overview
Location: Primarily Remote (San Francisco Bay Area Candidates Only)
Occasional travel required to Oakland
Employment Type: Full-Time
Schedule: 40 hours per week
Pay Range: $26.43 – $37.21 per hour
The Bridge Operations Administrative Assistant will provide essential operational, travel, scheduling, finance, and administrative support to the Bridge Center team. This role is ideal for highly organized professionals who thrive in collaborative environments and enjoy supporting mission-driven healthcare initiatives.
The position requires availability during Pacific Time business hours.
Key Responsibilities
Administrative Support
- Manage incoming and outgoing communications, including the primary program email and phone line
- Coordinate scheduling, calendar management, and leadership meeting support
- Organize printing, inventory, and distribution of program materials
- Assist with onboarding and training logistics for new staff
- Provide technical support and coordinate with IT service providers
- Manage office supply requests and coworking office relationships
- Support virtual and in-person event planning, logistics, and coordination
- Administer software subscriptions and user accounts including:
- Adobe Acrobat
- Google Workspace
- Microsoft 365
- Slack
Finance & Travel Support
- Organize receipts and assist with expense reconciliation
- Coordinate staff reimbursements and travel communications
- Arrange hotel bookings, conference registrations, and travel logistics
- Research cost-effective travel options while maintaining compliance with funding policies
- Process hotel credit card authorizations and travel approvals
Document & Operations Management
- Maintain and organize internal program documents and compliance records
- Prepare templates and edit operational materials as needed
- Manage alternative work schedule agreements and document workflows
- Identify opportunities to improve operational processes and documentation systems
Qualifications
Minimum Requirements
- High School Diploma or equivalent
- At least 4 years of related administrative experience
Preferred Skills & Experience
Candidates should demonstrate:
- Strong proficiency in:
- Google Workspace
- Microsoft Word
- Microsoft Excel
- Adobe Acrobat
- Experience using cloud-based file management systems
- Strong technical troubleshooting and administrative support skills
- Exceptional organization, multitasking, and attention to detail
- Ability to work independently while managing multiple priorities
- Excellent communication and interpersonal skills
- Familiarity with:
- Zoom
- Slack
- Zoho systems (preferred)
- Interest or experience in public health, healthcare systems, or social justice initiatives
Commitment to Diversity & Inclusion
PHI and the Bridge program are deeply committed to social and racial justice in healthcare. The organization strongly encourages applications from Black, Indigenous, and People of Color (BIPOC), LGBTQIA+ individuals, people with disabilities, and individuals with lived experience related to substance use.
The Public Health Institute is an equal opportunity employer dedicated to maintaining an inclusive and respectful workplace for all employees and applicants.
How to Apply
Interested applicants must create an account through the official PHI job application portal to submit their application.
CLICK HERE TO APPLY NOW
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