adminA leading organization operating across aviation, global operations, international trade, and philanthropy is currently seeking a highly organized and strategic Executive Assistant to support the Group Managing Director (GMD). This full-time role offers an exciting opportunity to work closely with senior leadership in a fast-paced international business environment while contributing to high-level operations, stakeholder management, and strategic initiatives.
📍 Location: Abuja
💼 Employment Type: Full-Time
🏢 Department: Office of the GMD
The successful candidate will act as a trusted strategic partner, ensuring the smooth coordination of executive activities, confidential communications, and cross-functional operations across multiple sectors and regions.
About the Job
The Executive Assistant to the GMD will provide advanced administrative, operational, and strategic support while managing complex schedules, stakeholder communications, and executive priorities.
This role is ideal for professionals who thrive in high-pressure environments, possess excellent organizational abilities, and can maintain professionalism and discretion when handling sensitive information.
The position also involves supporting strategic projects, coordinating with internal and external stakeholders, and assisting with executive-level communications and decision-making processes.
Key Responsibilities
Executive & Administrative Support
- Manage the GMD’s calendar, meetings, appointments, and travel arrangements
- Prepare reports, presentations, briefing notes, and official correspondence
- Serve as the first point of contact for executive communications and requests
- Organize and maintain confidential records and documentation
- Assist with drafting and reviewing official communications and press materials
Operations & Coordination
- Track deadlines, deliverables, and action items across multiple projects
- Coordinate meetings, events, and executive engagements
- Liaise with teams, partners, and stakeholders to ensure smooth operations
- Support logistics, reporting, and operational follow-ups
Strategic & Project Support
- Conduct research and prepare analytical reports for executive decision-making
- Assist with strategic initiatives managed by the Office of the GMD
- Monitor project progress and identify potential risks or delays
Communication & Stakeholder Engagement
- Draft professional emails, reports, and official documents
- Represent the GMD in meetings when required and document action points
- Maintain strong professional relationships with stakeholders across industries and sectors
Confidentiality & Professionalism
- Handle sensitive information with discretion and integrity
- Manage information flow and executive access responsibly
Qualifications & Requirements
The ideal candidate should possess:
- Bachelor’s degree in Business Administration, Communications, or a related field
- 5–10 years of experience supporting senior executives or leadership teams
- Excellent organizational and multitasking abilities
- Strong written and verbal communication skills
- Proficiency in:
- Microsoft Office
- Digital collaboration and productivity tools
- High level of professionalism, initiative, and discretion
- Ability to work independently in dynamic environments
Preferred Qualifications
Candidates with the following experience will have an added advantage:
- Background in aviation, government, diplomacy, corporate operations, or business consulting
- Experience in project management or stakeholder coordination
- Exposure to international or multi-country business operations
- Multilingual communication abilities
- Familiarity with AI-powered productivity tools and workflows
- Cross-cultural communication and relationship management skills
Core Competencies
The organization is looking for professionals who demonstrate:
- Strong initiative and proactive thinking
- Attention to detail and problem-solving skills
- Effective communication and interpersonal abilities
- Team collaboration and adaptability
- Resilience in fast-paced environments
- Solution-oriented mindset and flexibility
Compensation & Benefits
Successful candidates will receive:
- Competitive salary package
- Health insurance (HMO)
- Pension plan
- Opportunity to work on international engagements and executive-level projects
Working Conditions
- Full-time role with possible local and international travel
- Immediate start preferred
- Based in Abuja, with potential assignments in other locations as required
- International applicants may be considered subject to Nigerian immigration regulations
How to Apply
Send your CV and cover letter to tolu.oyelola@aquarianconsult.com with the subject line Executive Assistant. Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.
Interested applicants should send their CV and cover letter via email with the subject line:
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