Part-Time Virtual Assistant/Operations Support

Virtual Assistant / Operations Support (Part-Time, Independent Contractor)

About the Job

Eight Thirty Partners LLC operates as a boutique design and construction consultancy, shaped by the combined expertise of two partners who spent nearly two decades contributing to projects at Marriott International. Their work spans hotel developments, residential builds, and mixed-use ventures—guided by a distinctly owner-focused lens that balances design integrity, cost efficiency, and construction practicality.

As the firm continues its upward trajectory, an opportunity has emerged for a part-time Virtual Assistant / Operations Support professional to step into a multifaceted support role. This is not a traditional employment arrangement, but rather a freelance, independent contractor (1099) engagement designed for flexibility and autonomy.

Responsibilities

This position weaves through the operational fabric of the business, touching multiple functional areas with a hands-on approach:

Financial & Administrative

Prepare, issue, and monitor invoices with precision
Track expenses and compile structured financial reports
Coordinate light bookkeeping activities using tools such as QuickBooks or equivalent platforms

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Proposals & Documentation

Format polished proposals, reports, and client-facing deliverables
Organize digital files while maintaining consistency in documentation standards
Provide light editing and proofreading to ensure clarity and professionalism

CRM & Systems Management

Maintain and refine CRM systems (currently being developed within Go High Level)
Track leads, contacts, and follow-up activities with accuracy
Assist in structuring and optimizing internal systems for better usability

Email & Scheduling

Oversee inbox organization, ensuring priorities are addressed efficiently
Draft and respond to routine communications with a professional tone
Coordinate calendars, meetings, and occasional travel logistics

Marketing & Social Support

Assist with LinkedIn content and light marketing coordination
Support minor website updates and digital presence enhancements

General Operations

Provide flexible, ad hoc administrative support across the business
Identify inefficiencies and propose practical workflow improvements
Take ownership of assigned responsibilities, ensuring completion without constant oversight

Qualifications

The ideal candidate brings not just competence, but initiative—someone who operates with quiet efficiency and dependable follow-through.

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Core Attributes

Exceptionally organized with a meticulous eye for detail
Capable of juggling multiple priorities without compromising accuracy
Proactive and resourceful, able to navigate ambiguity with confidence
Clear, concise communicator with a polished, client-ready presence

Technical Comfort

Quick to learn and adapt to new tools and systems
Familiarity with:
- Microsoft Office Suite (Outlook, Excel, Word)
- CRM platforms (Go High Level or similar)
- QuickBooks or basic bookkeeping tools
- Cloud-based file systems such as OneDrive

Experience (Preferred)

Prior experience as a Virtual Assistant, Operations Coordinator, or similar role
Exposure to supporting small businesses, consultancies, or entrepreneurial teams is advantageous

Role Details

Type: Independent Contractor (1099)
Hours: Approximately 15–20 hours per week initially
Location: Fully remote
Growth Potential: Scope to expand responsibilities and working hours as the business evolves

What Success Looks Like

Tasks are executed thoroughly without repeated prompting
Communication remains timely, articulate, and professional
Systems and workflows become progressively more structured and efficient
The partners gain increased capacity to focus on client delivery and strategic growth

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