Executive Virtual Assistant (Remote)

TalentPop, a fast-growing e-commerce enabler, is hiring an Executive Virtual Assistant to become a vital support partner for its leadership team. This is more than a standard admin position—it’s a high-impact remote opportunity for someone who can keep executives organized, efficient, and focused on strategic priorities.

If you’re highly reliable, proactive, detail-oriented, and confident working independently in a virtual environment, this role could be an excellent fit.

Job Overview

• Position: Executive Virtual Assistant
• Company: TalentPop
• Work Type: 100% Remote
• Schedule: Full-Time (40 hours/week)
• Work Hours: Standard U.S. business hours
• Application Code: VA (must be included in your submission)

About the Role

As an Executive Virtual Assistant, you will serve as the operational backbone for TalentPop’s leadership team. Your mission is to ensure executives can work at peak efficiency by handling high-level scheduling, communication, travel coordination, and administrative execution with professionalism and discretion.

This role is ideal for someone who thrives in remote work, enjoys supporting decision-makers, and can stay several steps ahead without constant supervision.

What You’ll Be Doing

Your responsibilities will span multiple executive support functions, including:

Executive Calendar Management

• Own complex scheduling and time management
• Coordinate meetings and ensure calendars stay organized and optimized
• Prevent scheduling conflicts and support efficient use of executive time

Travel Coordination

• Manage domestic and international travel logistics
• Book and organize:
  • Flights
  • Hotels
  • Travel schedules
  • Detailed itineraries

Professional Communication

• Draft, edit, and manage high-level email correspondence
• Support internal communication with professionalism and clarity
• Help maintain smooth communication flow between executives and teams

Project & Task Tracking

• Proactively monitor:
  • Administrative tasks
  • Deadlines
  • Project milestones
• Help keep priorities on track and ensure follow-through

Document & Presentation Support

• Create, format, and organize:
  • Reports
  • Presentations
  • Internal documents
  • Confidential files

Confidential Information Handling

• Work with sensitive executive and company information
• Maintain absolute discretion and confidentiality

What They’re Looking For

TalentPop is seeking someone who can step in quickly and make an immediate impact.

Required Qualifications

• At least 6 months of experience in one of the following:
  • Executive Assistant
  • Personal Assistant
  • High-level administrative support
• Strong ability to work independently
• Highly reliable, organized, and detail-oriented
• A proactive problem-solver who can anticipate needs
• Strong comfort with remote collaboration and digital workflows

Technical Skills

You should be confident using:

• Google Workspace
• Microsoft Office
• Calendar management tools
• Collaboration and general remote work platforms

Communication Skills

• Exceptional written and verbal communication
• Clear, polished, and professional tone
• Ability to represent executives and the company well in communication

Availability

• Must be available to work full-time (40 hours per week)
• Must be able to work during standard U.S. business hours

This is important for applicants outside the U.S. because the work schedule will need to align with U.S. daytime operations.

Why Join TalentPop?

TalentPop positions this role as a strong opportunity for someone who wants flexibility, meaningful impact, and long-term professional growth.

• 100% Remote — work from anywhere
• Supportive and high-performance environment
• Professional growth opportunities
• Generous Paid Time Off (PTO)
• Health coverage

Compensation

Was not Disclosed

How to Apply

If you are interested in this job APPLY NOW by clicking here!

NOTE: To be considered, TalentPop requests that you include the application code: Virtual Assitant (VA). Be sure to add this exactly as instructed in your application submission.